Building an Exhibition Booth at KLCC

What exhibitors need to know before building a custom booth at the Kuala Lumpur Convention Centre: who is allowed to build, the height and structure rules, the paperwork, and a realistic timeline.

To build a custom booth at KLCC, use a contractor on the Centre's Accredited Supplier List, or have your own contractor approved by the show's official contractor. Submit your booth design for approval before the show manual deadline, keep within the show's height limit (commonly 5.5 m, with an engineer's endorsement above 4.9 m), and file your electrical, rigging and pass forms on time. Start planning about 12 weeks before build-up.

Official vs non-official contractors at KLCC

Every event with an exhibition component at KLCC must appoint an official main contractor from the Centre's Accredited Supplier List. That contractor builds the shell scheme, sets the build-up schedule and checks every custom booth design before it goes up.

As an exhibitor you have two routes:

• Use an accredited contractor: The contractor already works inside KLCC's event guidelines, knows the loading bay and hall rules, and in many shows avoids the extra deposit charged to outside builders.

• Bring your own builder: Allowed at most shows, but your builder registers as a non-official contractor. Expect a refundable performance bond, a non-refundable admin fee, design approval from the official contractor and a fixed move-in slot.

BCP is on KLCC's Accredited Supplier List, so we can act as the official contractor for an organiser or as the builder for an individual exhibitor. Read more about our KLCC accreditation.

Shell scheme or space only?

Your booth type decides most of your cost and effort.

Shell scheme

• What you get: Modular walls, fascia name board, basic lighting, power point, table and chairs

• Wall height: 2.5 m standard

• Typical minimum: 9 m² (3 × 3 m)

• Approvals: Fascia name form, graphics sizes

• Best for: First-time or small exhibitors

Space only (custom)

• What you get: Bare floor. You design and build everything

• Wall height: Up to the show's limit

• Typical minimum: Often 18 m² or more

• Approvals: Full design appraisal, structural drawings, electrical and rigging forms

• Best for: Brands that need to stand out or run demos

Nothing may be attached to a shell scheme structure without the official contractor's approval. Upgraded shell schemes (custom graphics, extra lighting, counters) sit in between and are a good middle option.

Height and structure rules

Heights are set by each show's exhibitor manual, so always check yours. These are the thresholds that come up most often at KLCC shows:

• Above 2.5 m on a shell scheme booth, you need the official contractor's approval.

• Above 4.9 m, many KLCC show manuals ask for technical drawings endorsed by a structural engineer.

• Hanging structures (banners, truss, lighting rigs) need a rigging form and plot plan. Balloon rules vary a lot between shows, so ask before you design around them.

• Double-deck booths need separate approval and lead time. Raise them in your first brief.

KLCC exhibition halls at a glance

• Column-free exhibition space: 12,310 m²

• Standalone marquee (Hall 6): ≈ 2,600 m²

• Hall 5 size (L × W × H): 29.0 × 77.44 × 9.36 m

• Hall 5 floor area: 2,245 m²

• Hall 5 floor loading: 20 kN/m²

Halls 1 to 5 sit on the ground level and can be combined. Hall 6 connects through Hall 5. Figures are from KLCC's published technical specifications; confirm with your show manual for your hall.

Planning timeline for a custom booth

A working timeline we recommend for a space-only booth. Your show manual's deadlines override it.

1. 12 weeks before: Confirm booth size, location and budget. Brief your contractor with goals, products and must-haves.

2. 10 weeks before: Review 3D design options and lock the concept.

3. 8 weeks before: Submit the booth design and drawings for appraisal. Structural endorsement if the booth goes above the threshold.

4. 6 weeks before: File electrical connection, rigging, fascia name and contractor pass forms. Order AV and furniture.

5. 4 weeks before: Send print-ready artwork (AI or hi-res PDF with Pantone or CMYK references).

6. 2 weeks before: Fabrication and graphics production. Pre-build check where possible.

7. Build-up day: Install within your assigned slot, power on, final handover.

What drives your booth cost

There is no flat price for a KLCC booth. The biggest levers:

• Floor space. Space-only rates are charged by the organiser per square metre. For example, IGEM lists space only at RM2,300 / m² with a 9 m² minimum.

• Build method. Fully custom plywood joinery, reusable modular systems, or a mix. Reusing a structure across shows lowers the cost per event.

• Height and structure. Tall walls, hanging signs and double decks add engineering and rigging costs.

• Graphics and finishes. Backlit lightboxes, acrylic logos, LED and colour-matched paint.

• Services. Electrical connection, AV, furniture, carpet and venue fees such as bonds and admin charges.

• Timeline. Late changes and rush production cost more than early decisions.

Why exhibitors build with BCP

• 20+ years in exhibitions

• 200+ booths built

• 50+ events delivered

BCP designs, builds and manages exhibition booths across Malaysia from our base in Bandar Sri Damansara. Recent work includes ISBT'26 at KLCC Halls 1 and 5, IEEE WCNC 2026, AMSC 2026 and HSP Asia 2025, and we have served the World Expo for five consecutive years.

Credentials: KLCC Accredited Supplier · WTC Kuala Lumpur Official Contractor · ISO 9001, 14001 and 45001 · MACEOS member · MOF registered · CIDB registered

See more in our project gallery or our official contracting services.

Frequently asked questions

Exhibiting at KLCC soon?

Send us your floor plan, booth size and show dates. We will reply with a design direction and a clear quotation.

Email: info@bcpgroup.com.my · Phone: +603 6262 2260

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